International Department of the KIT

On-Campus Housing at the International Department

How can I reach the Accommodation Office during the pandemic?

We are still there for you during the office hours from Monday to Friday between 8:30 am to 12:00 pm and 1:30 pm to 5:00 pm. You can reach us by telephone via +49 721 608 47888 or you can contact us via email: living∂idschools.kit.edu.

Is it possible to decrease the rent while I am abroad and not living in my room?

  • There is an existing contractual agreement which must be officially terminated. Without termination, the contractual conditions must be fulfilled.
  • Please notice, that your monthly rent is an allinclusive price and therefore, it is not possible to reduce the rent or break off the payments. Regardless of your current location, the rent is to be paid on an ongoing basis, even if you do not live in your room for a long time.

I am not able to pay the rent due to corona-related circumstances. What can I do?

  • Please contact the Accommodation Office immediately when you face the situation of not being able to pay the rent. In certain circumstances the payment can be extended. If the rent is not paid in time and we were not informed about your circumstances, a late payment fee will be charged.

I was abroad - What do I need to know?

  • Please inform us in advance of your planned return by email.
  • All persons entering the country will be informed in detail about the current regulations by the Accommodation Office of the ID before entering the country. The regulations change at short intervals.
  • People sharing a kitchen will receive the relevant information regarding the procedure and the rules. We trust that all residents will abide by the rules so that it is possible to share a kitchen.

Is it still possible to move in or out at the moment?

  • Yes of course. We have adapted our processes for moving in and moving out in terms of distance and hygiene regulations.
  • If required or on request, it is also possible to organise the movein and move-out contactfree. This means that you transfer the deposit and the rent before your arrival, hand over the keys by means of our key safe (in case of risk areas after providing a test result) and place the rental contract, amongst other forms, into your room prior to your move. You will get further information from us via email.
  • For your move you can simply put your keys into our letterbox next to the Accommodation Office. We will check your room after you moved out. We will transfer your deposit to your bank account after a positive room check. In case repairs need to be carried out, the accordant amount will be deducted from your deposit, as well as open invoices.

Are there general hygiene rules at the ID?

  • When entering the building you must disinfect your hands. We've provided disinfectant at all entrances.
  • Please always keep a distance of 1.5 meters and avoid physical contact.
  • If it is not possible to keep 1.5 meters distance, you must wear a mask that covers mouth and nose.
  • Please do not touch your face. Use the inside of your elbow when sneezing or coughing.
  • People with cold symptoms are not allowed at events.

What precautions have been taken against the spread of the virus in the dormitory?

  • In principle, the responsibility for a responsible handling of the current situation lies with the tenants of the dormitory.
  • There are disinfectant stations at entry areas. In private areas the tenants are responsible for disinfectants.
  • In private areas, face masks are not mandatory as long as a distance of 1.5 metres is possible.
  • The cleaning team provides a thorough support in cleaning and disinfecting the kitchens.
  • New tenants and returnees will receive a disinfectant upon arrival (once).

 

Is a test required for new residents and returnees in the ID dormitory?

  • Persons entering Germany from a risk area are required to provide a Covid19 test to the ID before arrival (living∂idschools.kit.edu).
  • If you can’t provide a Covid19 test you should book a hotel room until you are able to provide a test.
  • Countries that are considered risk areas are announced on the official website of the Robert Koch Institute.

What do I need to know about entering Germany from a risk area?

  • Persons entering Germany from a risk area are obliged to stay in quarantine for 14 days.
  • Please contact the Karlsruhe office of public order right away, informing them about your entry. Please mention your name, address, date of return, place of departure, date of birth and a short information if and which symptoms are present. The Karlsruhe office of public order is available daily under +49 721 115 or via email under polizeirecht∂oa.karlsruhe.de.

How can I be exempted from the quarantine obligation?

  • You can be exempted from the quarantine if you can proof that you were tested negative on COVID-19 within 48 hours before entering Germany.
  • In addition to the test you have to provide a medical certificate, an additional document issued by a doctor, which refers to the current symptoms and confirms the validity of the test. Please note that a mere test result is not sufficient.
  • The German authorities do not accept tests from any country. On the website of the Robert Koch Institute you will find an overview of all countries where the Covid-19 tests are recognized in Germany. Please also see the question “What options do I have to get tested”
  • Send the medical certificate and the test to the Karlsruhe office of public order (polizeirechtDkp5∂oa karlsruhe de) by indicating the date and time when you enter/ed Germany, your name, address, place of departure, date of birth and that you will remain in quarantine until you officially are no longer obliged to stay at quarantine. Please forward the official e-mail from the office of public order to the accommodation office once you no longer have to stay in quarantine (living∂idschools.kit.edu).

What options do I have to get tested?

  • Get a COVID 19 test in your home country:
    • It is possible to be tested for corona in your home country 48 hours before entering Germany
    • Please note that the test must be officially accepted by German authorities. The decisive criterion is the country. On the website of the Robert Koch Institute you will find an overview with all countries where tests are recognized in Germany.
  • Get a COVID19 test at Frankfurt Airport:
    • If you have to wait at the airport late at night for the test, please book a hotel room. You must present the test result to the International Department before your arrival.

 

Are tests free of charge?

  • Since August 1, 2020 a test is mandatory in Germany for persons coming from a risk area.
  • The tests are also free of charge for people who come from a nonrisk area if they have themselves tested within 72 hours after entering Germany.

 

What happens if my test for coronavirus is positive?

  • Students are asked to stay in a separate quarantine area within the ID.

The KIT coronavirus FAQ

For Applicants

Accommodation

How do I apply for a room?

You can apply for a room by filling in the form on our webpage.

What about special requests?

If you have a special request, please include them in the comments field of the application form or write us an email to livingQei6∂idschools kit edu. The Accommodation Office will get back to you about whether or not your request can be met.

Is there a waiting list?

Yes, there is a waiting list where your inquiry will automatically be put on if there are no rooms available.

What is the difference between a double room and a single room?

Double rooms are equipped with two beds, desks, etc. for two tenants who share one room and one ensuite bathroom. A single room is one room and ensuite bathroom for only one tenant. Both types of rooms share the kitchen and living area.

Is there a minimum period of rent?

Yes, the minimum period of rent amounts to 3 respectively 6 months, depending on the type of your contract. For non-affiliates of the International Department (KIT researchers, other guests), a fee of 100 € is due, should the actual length of stay be less than 3 months. For ID affiliates (students of CBS, KSOP, HECTOR School, ...) the rental period is set to 6 months and cannot be terminated earlier.

Is there a period of notice for terminations?

The period of notice at the International Department is 3 months. This means you have to inform us about moving out at least 3 months prior to leaving. Under exceptional circumstances, the period of notice can be reduced to 4 weeks. If your case is exceptional will be determined by the Accommodation Office.
If you fail to inform us within 4 weeks of moving, your rental contract will be terminated effective at the end of the following month. For this period, regular rental fees are due, even if you choose to vacate your room earlier.

Please note that cancellations are only possible after the minimum rental period is over (three resp. six months, depending on contract type).

 

Prices

How much do the rooms cost?

Students of CBS and KSOP

Single rooms: 545€ to 580€ per month

Double rooms: 340€ to 380€ per month per person

Residents not affiliated with the International Department

Single rooms: 595€ to 630€ per month

Double rooms: 365€ to 405€ per month per person

1-3 bedroom apartments: available upon request

 

HECTOR and temporary residents

Single rooms: 690€ per module

Double rooms: available upon request

1-3 bedroom apartments: available upon request

What is the room size?

The size of the rooms ranges between 15 and 20 sqm.

What does the rent include?

Apart from the furnished room itself, the rent includes all additional costs (heating, electricity, water) as well as Internet access.

Do I have to pay a deposit?

Yes, a safety deposit is due upon moving in. The amount depends on the room you live in:

Double Rooms     600 €
Single Rooms      800 €

The security deposit has to be paid on the day you move in and it will be reimbursed upon moving out, if the room is a in a good condition.

How can I pay?

Payment options include:

  • Direct Debit (Forms available at the Accommodation Office)
  • Bank Transfer

If you do not own a bank account:

  • Cash or Card payments at the Accommodation Office

 

Furniture and Equipment

Are the rooms furnished?

Yes, the rooms are fully furnished. Each room is equipped with a bed, a desk, an office chair and storage options. Bedding, bed linen and sheets are also included. The bathrooms are equipped with everything necessary as well.

Do I have internet access?

Yes, you can connect your PC to the dormitory network. Please note that you have to bring your own LAN cable and give us the MAC-address of your device. A Wi-Fi connection can unfortunately not be provided.

Can I set up my own router/Access Point?

No, you may not set up your own router.

Is there a telephone/SAT-TV connection?

A stationary telephone has to be applied for at the Deutsche Telekom (German Telecom) or any other telephone company. All costs must be paid by the tenant.

Are there private/shared/en-suite bathrooms?

Single rooms have private en-suite bathrooms complete with toilet, shower and sink. Apartments and double rooms have shared bathrooms with the same equipment as stated above.

Are there any cooking facilities?

Yes, each floor or area has a spacious, shared living and dining area that includes a fully equipped kitchen. Here you will find everything you need: Fridges, oven and stove, dishes and cutlery, pots and pans etc.

Are there any washing facilities?

Yes, several washing machines and dryers are available for use in the Laundry Room on the ground floor. The washing machine and dryer costs 1,80 € per load. Please note that the pay box does not give change, so make sure you pay the exact amount needed.

Is there a cleaning service?

Yes, the ID cleaning staff cleans communal areas. Still, keeping rooms, kitchens and shared spaces is considered every tenant’s duty and is taken very seriously by residents as well as management.

Can I smoke in my room?

Every kind of smoking is strictly forbidden inside the entire building (this includes terraces and balconies). Please smoke only in designated areas and check for “No smoking” signs first.

Can I bring my pet(s) with me?

No, keeping pets is generally forbidden.

 

Moving In

When do I sign the contract?

As soon as you know when you will arrive in Karlsruhe, please schedule an appointment with our office by sending an email to livingGvo7∂idschools kit edu. The Accommodation Office will then contact you for an appointment, during which all formalitites of moving in will be processed. Usually, this takes place on the day of your move.

When can I move in?

For moving in, you need an appointment with Room Management (see “When do I sign the contract?”). Generally, moving in is possible between 9am and 5pm on weekdays. Moving in on weekends or holidays is only possible in exceptional situations. Please contact the Accommodation Office to work out the details.

 

 

For Residents

Accommodation

Is there a period of notice?

The period of notice at the International Department is 3 months. This means you have to inform us about moving out at least 3 months prior to leaving. Under exceptional circumstances, the period of notice can be reduced to 4 weeks. If your case is exceptional will be determined by the Accommodation Office.
If you fail to inform us within 4 weeks of moving, your rental contract will be terminated effective at the end of the following month. For this period, regular rental fees are due, even if you choose to vacate your room earlier.

Please note that cancellations are only possible after the minimum rental period is over (three resp. six months, depending on contract type).

My contract is expiring soon. Can I apply for an extension?

Yes, contact livingZun8∂idschools kit edu or visit the Accommodation Office during office hours.

Can the rooms be viewed before moving in?

Yes, please contact livingDqf8∂idschools kit edu for an appointment.

Do I have to pay Rundfunkbeitrag?

As a student dormitory, the ID already has an account with the Rundfunkbeitrag Office. All you have to do is:

1. Get a form at the Accommodation Office

2. Fill it out and sign it - Make sure to write your reference number on the form - and

3. Send it to the Rundfunkbeitrag Office to let them know your dues are already paid.

What is my address at International Department?

During your stay, your address is:
[Name Surname]
[Room Number]
Schlossplatz 19
76131 Karlsruhe.

Please note that the ID is not responsible for redirecting wrongly posted mail. Make sure to give any possible senders your correct address including your room number. Otherwise we will have to send your mail back to the sender.

I missed the delivery of a parcel. When and where can I pick it up?

Unfortunately, the Accommodation Office cannot accept packages for residents. Please make sure to be available when your package arrives, or ask a neighbour or friend to pick it up for you. If the package is not accepted by anyone, it will be taken back to the post office, where you can pick it up the day after.

Is smoking allowed?

Every kind of smoking is strictly forbidden inside the entire building (this includes terraces and balconies). Please smoke only in designated areas and check for “No smoking” signs first.

Where can I get a copy of my rental contract?

When moving in, all residents receive a signed copy of their rental contact. If you need another copy (for your bank, insurance, or the like), make a copy of your own rental contract and bring it to the Accommodation Office for validation, if needed.

Who do I contact when something in my room is broken/I need light bulbs etc. ...?

If you have a service request concerning the room itself, its equipment, or the common areas, please contact Mr. Esslinger, our Facility Manager, or his assistants. If they are unavailable, the Accommodation Office can take and forward your request.

 

Surroundings

Where can I find the nearest…
Supermarket?

The nearest supermarkets are ALDI (Waldstraße), LIDL (at Postgalerie) or Edeka (at Kronenplatz).

Doctor’s office?

You can find a list of doctors in the Housing Information folder. The list is also available at the LAccommodation Office. In case of emergencies, please call 112.

Tram station?

The nearest tram station is Karlsruhe "Herrenstraße" where you have access to almost all KVV and AVG lines. You can reach it in 2 minutes by foot.

Branch bank/cash machine?

You can find Sparkasse and Volksbank at Marktplatz (right next to the construction area) and Deutsche Bank near the tram station Herrenstraße.

Are there any parking facilities in the vicinity?

The ID itself does not rent out parking places. You can use “Parkhaus am Schlossplatz”, a public car park open 24/7 (12€ maximum rate per day, fixed overnight rate (6pm – 6am) 1€). Additionally, there are several public car parks in the city center.

 

Moving Out

I am moving out. What do I need to do?

1. As soon as you know when you will be leaving Karlsruhe, inform the Accommodation Office of your moving-out date. Note that there is a period of notice of 12 weeks, meaning you have to let the Accommodation Office know you would like to move out at least 12 weeks in advance.

2. At least one week before departure, make an appointment with our Facilities Manager for a final room-check.

3. Clean the room, bathroom, kitchen, cupboards and refrigerators and throw or give away leftover food.

4. Notify all companies etc. of your address change and give the Accommodation Office your new address. This way, we can notify you/the sender if we receive any letters or parcels for you.

Can I move out on a weekend/holiday?

Moving out on a weekend or during holidays is only possible in exceptional situations. Note that if a second room-check has to be done (one with you and one after you’ve left), an additional fee will be charged.